Job Title: Workplace Coordinator - Operations
Location: Onsite Role- Bellevue, Washington- 98004
Duration: 05+ Months Contract with Possible extension
Pay Rate: $27-$28 Per hour on W2
Position Overview:
• We are seeking a Workplace Coordinator to manage the day-to-day operations of our Bellevue office, creating a positive and efficient environment for employees, visitors, and vendors. The ideal candidate will be a proactive and organized professional with a strong customer service orientation, capable of multitasking and working collaboratively across teams. As a key point of contact for both internal and external stakeholders, this role requires excellent communication skills, attention to detail, and a commitment to maintaining an optimal workplace environment.
Skills and Abilities:
• Proficient in Mac OS X and G Suite, with the ability to learn and adapt to new software and tools quickly.
• Strong organizational and multitasking abilities, with an exceptional attention to detail.
• Previous experience in hospitality, customer service, or office management preferred.
• Excellent verbal and written communication skills; ability to communicate effectively with a wide range of stakeholders.
• High level of professionalism and a customer-focused attitude.
• Ability to stay calm under pressure and resolve issues efficiently.
• Strong interpersonal skills with a positive and approachable attitude.
• CPR, AED, and First Aid certification is a plus, but training will be provided if needed.
Preferred
• 1-3 years of experience in office coordination, administrative support, or related field.
• Experience in a fast-paced, corporate environment is preferred.
Workplace Environment: This position is based in our Bellevue office and requires regular on-site presence. Flexibility to assist with occasional events or projects outside of standard hours may be required.
Key Responsibilities:
Office Operations & Employee Experience:
• Serve as a point of contact for all employees, visitors, and vendors in the Bellevue office.
• Create and maintain a welcoming and productive environment by greeting visitors, assisting employees, and managing office logistics.
• Build strong relationships with office employees and leadership to ensure seamless communication and a positive workplace culture.
• Communicate office updates, policies, and safety procedures to employees proactively as needed.
• Manage conference room bookings, setups, and technology for both in person and virtual meetings.
• Support employees with workplace tools and resources, ensuring they have what they need to stay productive and satisfied in the office.
• Assist with employee events, activities, and team-building efforts as needed.
• Ensure the office space remains clean, organized, and ready for daily use, coordinating with the Dayporter and cleaning teams as necessary.
Workplace Safety & Security:
• Collaborate with the Site Manager, Physical Security, and Health and Safety teams to maintain office safety and security.
• Assist with security and safety training, inspections, and emergency drills to ensure compliance with safety protocols.
• Manage inventory, distribution, and tracking of temporary access badges for visitors and new employees.
• Regularly audit badge access logs and coordinate with building management to update employee access lists.
• Serve as a point of contact for any security or safety-related concerns, resolving issues in a timely manner.
Administrative Support:
• Report directly to the Bellevue Workplace Site Manager and assist with general administrative tasks as needed.
• Oversee the office supply inventory, ensuring all items are stocked and accessible.
• Manage the flow of incoming and outgoing mail and packages, ensuring timely distribution.
• Maintain office and lobby appearance, ensuring a welcoming and professional environment for employees and visitors.
• Provide administrative support for Workplace projects and initiatives, assisting the Workplace team as capacity allows.
• Assist on-site vendors with access and service requests to ensure smooth operations.
Education & Experience:
• High school diploma or equivalent required; associate’s degree or higher
